What to send when you request a report
To begin, use the enquiry form on our contact page and give us the basics of the deal. The more detail you share at the start, the quicker we can match the request to the right checks and avoid back-and-forth later.
Please include the company name, property address, transaction value where known, and the names of any directors, sellers, buyers or lenders involved. If you already have title details, company registration information or a sale agreement, mention that too.
- Property street address, erf or stand number, and suburb
- Company name, registration number and trading name if different
- Type of transaction, such as purchase, refinance or lending review
- Deadline, especially where bond approval or transfer dates are tight
Choose the checks that suit the risk
Every instruction is different. A simple purchase in Pretoria may only need ownership verification and a property record search, while a larger commercial deal in Johannesburg may need company background checks, adverse media research and a transaction file audit.
If you are not sure what to order, tell us what you are trying to confirm. We can help shape the scope around the decision you need to make, whether that is buying, lending, reviewing security or checking an existing file for gaps.
- Company Background Checks for trading history and basic risk signals
- Property Record Searches and Ownership Verification for real estate matters
- Director Profile Research for decision makers and signatories
- Credit Risk Screening and Portfolio Risk Mapping for larger exposures
What happens after you submit the enquiry form
Once the form comes through, our client services team reviews the request and confirms what information is still needed. If the instruction is clear, we move straight into research and field verification. If anything is missing, we come back with specific questions so the file can be handled properly.
In Centurion, Pretoria, Sandton and Midrand we often deal with time-sensitive requests from attorneys, brokers and finance teams. Coastal matters in Cape Town or Durban may also need extra care around occupancy, site access and document condition, especially where humidity or storage conditions have affected paperwork.
- We check the scope and confirm the report type
- We request missing details, if any
- We begin research, verification and file review
- We prepare a report that is clear enough to use in a deal meeting
Supporting documents that help us move faster
Good source documents save time and reduce risk. If you have them ready, send copies with the request or state what is still outstanding. That helps us spot gaps early, and it also makes it easier to separate what is verified from what still needs follow-up.
For property matters, title references, lease agreements and municipal account details are useful. For company matters, registration documents, director names, financial statements and recent correspondence can be helpful too. When documents are incomplete, we can still assist but the report may need more field work or caution notes.
- Sale agreement or offer to purchase
- Company registration records and director details
- Lease agreements, occupancy records or access notes
- Any existing due-diligence pack, even if it is incomplete
How we handle site visits and verification
Where the instruction requires it, we carry out site visit verification and occupancy checks. This is useful when the property is occupied, vacant, used by a third party or subject to a disputed handover. We also confirm practical details that do not always appear in a file, such as whether the property is being used as described.
Our field verification lead coordinates this work and records what is observed on site. In some areas, especially where municipal rules or access restrictions apply, we may need to plan the visit carefully and allow for security procedures, body corporate access or after-hours arrangements. It is all part of keeping the report accurate.
Reports for buyers, lenders and transaction teams
Our reports are written for people who need to make a decision, not for people who want pages of noise. Buyers want to know what they are taking on. Lenders want to know where the exposure is. Transaction teams want a clean view of the file, the property and the company behind it.
We can also customise the report structure where needed, for example when a lender needs more detail on ownership, or when a buyer wants a tighter summary for a board pack. If you are working across Pretoria, Johannesburg, Cape Town, Durban or Bloemfontein, we can keep the report format consistent across multiple deals.
- Clear findings in a practical format
- Risk points flagged early, not hidden in the middle of the report
- Custom sections where the transaction calls for more detail
- Useful for one-off purchases or larger portfolio reviews
What to expect from our team in Centurion
Around Report SA is based in Centurion, Gauteng and has been preparing due-diligence reports since 2011. Our team includes Mpho Sekgobela, Naledi Mokoena, Johan van der Merwe, Zanele Khumalo, Themba Ndlovu and Ayesha Ismail, each handling a specific part of the process from research through to quality control.
That structure helps us keep instructions moving and makes sure the final report is checked before it goes out. If you are ready to start, send the property, company or transaction details through the enquiry form and we will take it from there, no fuss, no guessing.
